ScopeBase.AI - AI-Powered Project Scoping & Subcontractor Management

Three Powerful Portals

Purpose-built dashboards for every stakeholder in the subcontracting ecosystem

Prime Contractors

The RFP runs past 100 pages and the Hub Subcontracting Plan is due with the bid. ScopeBase reads the RFP, breaks it into scopes of work, and lists the certified firms that fit each scope by NAICS code, certification, and metro area. Once you choose a sub, the Letter of Intent goes out through DocuSign and its status shows on the project.

Scopes extracted from the RFP
A fit assessment for each scope
Subcontractor search and matching
LOIs sent and signed through DocuSign

View Professional Plan

Subcontractors

You can't bid work you never hear about. Enter your DBE, VetHUB, or SBE certifications once, then look up the primes whose open projects need your NAICS codes in your metro area. Every application you send and every LOI you receive sits in one list with its current status.

One onboarding for every certification you hold
Reverse search for primes

View Starter Plan

Government Agencies Coming Soon

Tracking VetHUB/SBE goal attainment across every HSP project, by metro area and NAICS code, tends to live in spreadsheets that are stale the day they're built. ScopeBase will give agencies one live view of contractor availability and goal achievement, from award through closeout.

VetHUB/SBE compliance monitoring
Contractor availability heat maps
Post-award tracking

Coming Soon

What we do

ScopeBase.AI specializes in AI-powered RFP analysis and Texas VetHUB/SBE compliance management

Our intelligent platform analyzes RFPs, manages Hub Subcontracting Plans (HSPs), and connects prime contractors with certified VetHUB subcontractors. Letters of Intent go out for signature through DocuSign. An agency portal for monitoring compliance and contractor availability by metro area is in development.

ScopeBase prime contractor assessment screen showing an AI-generated overall fit score, scope coverage, a recommended role, and identified strengths and gaps for a TxDOT project

ScopeBase scope review screen listing work scopes extracted from a City of Lake Forest, CA strategic planning RFQ, each with a NAICS code and an AI value estimate — A City of Lake Forest, CA RFQ, broken into scopes of work with NAICS codes and value estimates.

The RFP, broken into scopes

Upload a solicitation and ScopeBase pulls out each scope of work, with its NAICS codes and an estimated value. You review and edit the list before anything goes further.

Ask the RFP a question

Ask about deliverables, deadlines or requirements in plain language. Answers point back to the section of the RFP they came from, so you can check them against the source.

ScopeBase RFP chat answering a question about the main deliverables in an RFP, with the answer citing the RFP section it came from — Asked for the main deliverables, the chat answers and cites the RFP section.

ScopeBase scope-by-scope analysis showing a fit score for one scope, with matching capabilities listed in green and gaps to address listed in yellow — One scope, scored: matching capabilities on top, gaps to address below.

Fit, scope by scope

Each scope gets a fit score against your company profile. You see what you can already cover and where you have gaps, which tells you where a subcontractor is needed.

Your Data Stays Yours

RFPs, work scopes, and subcontractor records are sensitive. Here is how ScopeBase handles them.

Your Data, Your Control

We don't train on your data, reuse it, or share it. Your RFPs, work scopes, and subcontractor records stay in your account and are used only to deliver the service to you.

Built on Microsoft Azure

RFP analysis runs on Microsoft Azure OpenAI and Azure Document Intelligence. Your documents are never sent to consumer AI services.

Dedicated Infrastructure

Production runs on dedicated infrastructure with tenant-scoped data isolation. Every connection to the app is encrypted over HTTPS.

Our Platform

Comprehensive tools designed to streamline RFP analysis, project scoping, and subcontractor collaboration

AI-Powered RFP Analysis

Upload RFPs and instantly extract key requirements, project details, and scope opportunities. Our AI identifies work packages, timelines, and NAICS classifications automatically.

VetHUB/SBE Compliance Management

Create and manage Hub Subcontracting Plans (HSPs) with built-in compliance validation. Track VetHUB and SBE goal percentages, allocation paths, and ensure regulatory compliance.

Smart Subcontractor Matching

Find qualified VetHUB subcontractors using intelligent matching based on service categories, Texas metro areas, certifications, and NAICS codes.

Reverse Search

Subcontractors can find prime contractors with active opportunities matching their capabilities. Search by service category, metro area, or NAICS code.

Multi-Certification Onboarding

Unified onboarding for DBE and VetHUB certifications. Subcontractors complete one workflow to express interest across all certification types.

Post-Award Tracking Coming Soon

Track payment performance, goal achievement, and contractor performance after awards. Generate compliance reports and monitor utilization metrics.

DocuSign Integration

Seamlessly connect with DocuSign for automated LOI routing, signature tracking, and real-time status updates. No manual uploads required.

Agency Dashboard Coming Soon

Planned for agencies: VetHUB compliance across every HSP project, contractor availability heat maps by metro area and NAICS code, and goal tracking from award to closeout.

Prime Contractor Profiles

Showcase your capabilities with customizable public profiles and capability statements. Highlight certifications, service areas, and past project experience to attract subcontractors.

Subcontractor Portfolios

Build comprehensive portfolios displaying work history, certifications, service categories, and performance credentials. Help primes evaluate your qualifications instantly.

Invitation Management

Track all subcontractor invitations with real-time status updates, response tracking, and engagement analytics. Send reminders and manage the entire outreach workflow.

Smart Notifications & Alerts

Stay informed with customizable notifications for new opportunities, compliance deadlines, and invitation responses. Never miss critical updates.

Why Choose ScopeBase.AI

Streamline your project lifecycle from RFP to subcontractor onboarding

A 100-page RFP, read in minutes

Scopes, requirements, and deadlines come out of the document for you. Reading it by hand takes hours.

Subcontractors matched to each scope

Matches use certifications, NAICS codes, and service area, so you start from a short list instead of a state directory.

LOIs without the email chase

Generate a Letter of Intent in one click and send it through DocuSign. You can see when it's signed without following up.

Every bid in one place

Projects, scopes, and subcontractor relationships stay in one account as your pipeline grows.

Platform Capabilities

Multi-Project Management

Organize unlimited projects with comprehensive scope breakdowns, subcontractor tracking, and deadline management in one centralized dashboard.

Vendor Database Integration

Access integrated vendor databases with real-time certification verification, capability assessments, and performance history.

Frequently Asked Questions

What ScopeBase does, how it handles RFPs, and where it fits today

What is ScopeBase.AI and what does it do?

ScopeBase.AI is an AI platform for RFP analysis and Texas VetHUB/SBE subcontracting compliance. It reads an RFP or imports a TxDOT project, extracts the work scopes automatically, assesses how well your organization fits those scopes, helps you find certified subcontractors to fill the gaps, and generates Letters of Intent through DocuSign.

What is a Hub Subcontracting Plan (HSP)?

A Hub Subcontracting Plan is the document a prime contractor submits on many Texas public contracts showing how it will use Historically Underutilized Business (HUB) subcontractors to meet an agency's participation goals. ScopeBase helps primes build HSPs with goal tracking and allocation paths on the Professional plan, and lets agencies monitor attainment across every project on the Enterprise plan.

How does ScopeBase analyze an RFP?

Upload an RFP document or import a project directly from TxDOT. ScopeBase extracts the work packages, requirements, timelines, and NAICS classifications, then produces a fit assessment: a scope-by-scope view of where your organization is strong and where you would need a subcontractor. Reading that used to take hours; here it takes minutes.

What is the difference between VetHUB and SBE certification?

Both can count toward subcontracting participation goals on public contracts. VetHUB refers to a veteran-owned business certified under the State of Texas Historically Underutilized Business (HUB) program; SBE (Small Business Enterprise) certifications are issued by local and regional agencies under their own size and geography rules. ScopeBase lets a subcontractor onboard once under DBE, VetHUB, or SBE rather than repeating the process for every prime.

Can subcontractors find prime contractors on ScopeBase?

Yes. Reverse search lets subcontractors find primes with active opportunities that match their capabilities, filtered by service category, Texas metro area, or NAICS code. Subcontractors start on the Starter plan.

Does ScopeBase integrate with DocuSign?

Yes. Letters of Intent route through DocuSign for signature, with status tracking and real-time updates. There are no manual PDF uploads or email chains to manage.

Is ScopeBase available outside Texas?

The compliance features are built specifically for Texas VetHUB/SBE and TxDOT workflows today. The core RFP analysis and subcontractor-matching tools are not Texas-specific. If you need compliance tracking tied to another state's program, get in touch and tell us what you need.

Stop Wasting Hours on RFP Analysis